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PTA Board Officers Roles and Responsibilities


PTA Board Roles & Responsibilities

In addition to primary responsibilities, each board member is expected to attend monthly PTA meetings, and 1 - 2 board

meetings each month. Board members will also be expected to participate on event committees which will increase time

commitment during peak times.


Primary Responsibilities:

  • Foster process for establishing key priorities and directives for the school year, including PTA sponsored events and


  • Advocate on behalf of students
  • Foster inclusive environment for membership
  • Support membership growth and retention
  • Plan and run monthly PTA meetings
  • Plan and execute annual elections process
  • Manage the PTA board, plan and run board meetings
  • Establish committees, solicit volunteers for key PTA activities throughout the year
  • Ensure committees and volunteers understand their responsibilities and assigned budget
  • Ensure committees and volunteers fulfill commitments/ responsibilities in a timely manner, within budget

Weekly Commitment*:

  • 5 - 6 hours per week

Vice President

Primary Responsibilities:

  • Support all Presidential responsibilities
  • Stand in for President as needed
  • Take lead position in key events

Weekly Commitment*:

  • 3 - 4 hours per week


Primary Responsibilities:

  • Establish budget, foster budget approval process
  • Manage budget, report status monthly
  • Day-to-day fiscal management, including monitoring expenses, prompt deposit of check payments, producing any needed reimbursements, capture and maintain all necessary financial records
  • Financial reporting, including annual tax reporting and PTA audit

Weekly Commitment*:

  • 3 - 4 hours a week

Secretary - Board Manager

Primary Responsibilities:

  • Set and manage board schedule
  • Manage organization calendar
  • Produce monthly newsletter
  • Maintain key supporting documents throughout the school year, (e.g., committee work plans, key mailers) for use by future boards 
  • Assist treasurer with establishment of electronic payment interfaces when necessary
  • Weekly Commitment*
  • 3 - 4 hours per week


Secretary - Communications

Primary Responsibilities

  • Manage social media presence 
  • Manage mail communications
  • Produce PTA communications and mailers
  • Provide and distribute all meeting minutes in a timely manner
  • Assist treasurer with establishment of electronic payment interfaces when necessary
  • Weekly commitment*
  • 3 - 4 hours per week

* Please note Weekly Commitment is on AVERAGE and is not representative of peak or slow periods.